New Job Opportunity deadline December 11th

Schools and Office Manager

Job Description

We are looking to bring in a new core role to the charity at our office in Forest Hill, SE23. The person who takes on this role will be responsible for the day to day smooth running of the charity. They will have a range of duties in comms, finance, record-keeping and event management. The overarching aim is to support our team of philosophers in delivering a high-quality service and broaden our base of beneficiaries. This will start off as a part-time role, and possibly role into a full-time depending on the charity's needs.

As a small team we will need someone who is flexible and able to turn their hand to all areas of the charity’s administration, including marketing and social media, whilst also having excellent personnel skills in order to maintain good relationships with schools and philosophers. They will need to be able to work with their own initiative, be highly organised and have the drive and ambition to support The Philosophy Foundation through our next period of growth.

This role would suit someone who has a broad mix of office and administration skills, with creative flair, efficiency, excellent communication and social skills and an understanding of, or interest in, philosophy.

Responsibilities

You will be responsible for:

  • Supporting Senior Team (e.g. presentations, copy-editing, booking travel, answering emails on behalf of TPF)
  • Internal communications with specialist philosophy teachers and schools (contracts sent to schools, philosophers, timetables updated, feedback gathering, making sure policies are kept up-to-date, arranging cover sessions).
  • External communications with schools, projects and public (social media, Eventbrite, marketing design, newsletters, reaching new schools).
  • Administration support, including finance, social media, data management, DBS checks, funding database, help with social impact reporting, travel bookings, website management, Eventbrite bookings.
  • Office management (e.g. printing, ordering of office material, recycling, posting books, putting on the kettle occasionally!)
  • Data management: collecting, analysing and presenting data – feedback from schools, teachers, pupils (usually using excel), researching schools data.
  • Finance – payments, invoicing, income sheets, pensions and payroll. Don't be worried by this bit, we've learned to do it, and will support you too.

Requirements

We do not expect applicants to have experience in all these areas, but a willingness and ability to learn quickly would be expected if you are to work with us.

  • Proficiency in Excel, Microsoft office and / or Mac software is preferred.
  • Excellent literacy, numeracy and communication skills.
  • Experience of Eventbrite, Canva (or similar design tool), Social Media (e.g. Buffer) Xero (finance software, easy to use), google groups, website management is helpful.
  • A calm and happy disposition is needed!

Salary: £27,000 per annum, pro rata. Part time, 3 days a week for 18 months initially. (Part time annual salary of £16,200.)

Applications

Brief cover letter or email & CV to emma@philosophy-foundation.org

Deadline: December 11th

Interviews: December 16-19th

Start date: w/c January 6th